Essex Library Service Terms and Conditions

Essex Libraries have specific terms and conditions related to a range of services we offer. These relate to areas such as library membership, acceptable use policies for computer equipment, responsibilities for room hirers, and criteria for selecting stock. You can find more details about policies via the menu above. Key aspects include:

 

 Library Membership:

•    To join Essex Libraries, you need to provide identification with your name and address, such as a driving license, bank statement, or utility bill
•    You can borrow up to 14 physical items and 10 e-books, e-audiobooks, and e-magazines
•    Suggestions for stock are welcomed, and self-service reservations are free

Computer Use:

•    Library membership and a password are required to use the library's computer equipment and internet
•    Using someone else's library card to access the internet is not permitted and will result in barring from the service
•    Free assistance is available, provided there are sufficient staff on duty

 Room Hire:

•    Hirers of library spaces must be 18 years or older
•    Public Liability Insurance (PLI) and DBS checks (for regulated activities) are required
•    Hirers are responsible for the conduct of all users and ensuring no inconvenience is caused to staff, customers, or neighbours
•    Alterations to the room or signage is not permitted

 

Essex Library Service Policies and Strategic Framework

Essex Library Service operates under a robust set of policies and strategic plans that ensure inclusive, accessible, and community-focused service delivery. These policies align with Essex County Council’s Everyone’s Essex priorities and guide both day-to-day operations and long-term development.

Core Strategic Plan: Everyone’s Library Service Plan 2022–2026

•    Sets out the vision for a modern, inclusive, and community-focused library network
•    Aligns with county-wide goals in literacy, digital inclusion, health, and wellbeing
•    Reinforces libraries as safe, welcoming spaces for learning, support, and connection

 

Stock Management Policy

•    Provides clear criteria for selecting, maintaining, and presenting library materials
•    Covers adult and children’s collections, donations, duplicates, and local studies stock
•    Supports accessibility through formats like audiobooks and e-books
•    Includes procedures for stock editing, circulation, and removal
•    Manages special collections such as the National Jazz Archive and Dorothy L. Sayers Collection

 

Accessibility Statement

•    Commits to inclusive access for all users, including those with disabilities
•    Ensures physical access to buildings and availability of assistive technologies
•    Offers materials in accessible formats
•    Staff are trained in RNIB Sight Loss, Dementia Friends, Autism Awareness, and Health Literacy

Digital Access Policies

• People’s Network Acceptable Use Policy
  o    Governs public use of library computers and internet
  o    Includes content filtering, user responsibilities, and behavioural expectations
•  Wi-Fi Acceptable Use Policy
  o    Outlines appropriate use of free public Wi-Fi
  o    Ensures safe, respectful, and productive digital engagement

Library Premises Terms and Conditions

•    Regulate the use of library spaces and groups
•    Ensure environments remain safe, inclusive, and welcoming
•    Apply to community events, private bookings, and co-working initiatives